Privacy Policy
Committed to protecting your personal data and respecting your privacy. Last reviewed: March 2026.
Who We Are
Himalayan Terrain by Archive ('we', 'us', 'our') is a licensed trekking and adventure travel company registered in Nepal and operating from Thamel, Kathmandu.
We are the data controller responsible for personal information we collect about you. For privacy enquiries: info.himalayanterrain@gmail.com.
Data We Collect
Information You Provide Directly: Identity data (Passport, Nationality), Contact data, Booking preferences, and Health data (Medical conditions, allergies). Health data is considered sensitive and handled with additional care.
Information Collected Automatically: Technical data (IP address, device type), Usage data (Navigation patterns), and Cookie data.
How We Use Your Data
Trip delivery: Processing bookings, arranging permits, and organizing accommodation.
Safety: Ensuring emergency response and sharing relevant health data with guides or emergency services.
Compliance: Submitting required information to the Nepal Tourism Board and national park authorities for permit issuance.
We never sell your personal data to third parties.
Security of Your Data
Technical Measures: HTTPS encryption, password-protected systems, secure email communication, and staff training.
In the event of a data breach, we will notify you promptly and take immediate remedial action.
6. Data Retention Protocols
Storage Durations
| Data Category | Retention Period |
|---|---|
| Booking & Financial Records | Minimum 7 Years |
| Health & Medical Data | Trip Duration + 2 Years |
| Marketing Preferences | Until Unsubscribed |
| Website Analytics | Up to 26 Months (Anonymous) |
| Enquiry Records | 3 Years from last contact |
Processing Basis
Contract & Law
Processing necessary for bookings and compliance with Nepali law.
Vital Interests
Protecting life in emergency situations.
Third Party Sharing
• Service Providers: Teahouses, guides, and transport.
• Government: Mandatory permit submissions via passport data.
• Payment: Secure third-party processing (no local card storage).
8. Your Privacy Rights
Contact privacy@himalayanterrain.com for any requests. We respond within 30 days.
Children
Website not directed at children under 16. Data for minors is provided by a responsible adult on the booking.
Transfers
Data may be processed internationally to facilitate global operations. Safeguards are in place for all transfers.